by threshold | Jul 23, 2026 | Digital Marketing, Marketing
You have seen the numbers for a grand opening. The massive spend on digital ads, the temporary signage, and the high-energy events are designed to get those first leases signed. It is a sprint to the finish line, and the momentum is intoxicating. But what happens once the building hits 95 percent occupancy? Too often, the marketing budget for those residents drops to zero. We call the work that happens after move-in the Invisible Lease-Up, and it is the most profitable strategy you are probably ignoring.
the hidden math of multifamily tenant retention marketing.
Every time a resident hands back their keys, your bottom line takes a hit that goes far beyond a few weeks of lost rent. You are looking at turnover costs like repainting, deep cleaning, and potential floorboard repairs. Then there is the cost of finding someone new: the marketing spend to get a lead, the time your leasing team spends on tours, and the administrative burden of a new application.
When you compare the cost of a renewal to the cost of a new lease, the winner is clear. Apartment renewal strategies are not just about being nice to people. They are about protecting your Net Operating Income. By shifting a portion of your lead generation budget toward the people who already live in your community, you are investing in a much higher return.
marketing to the neighbors you already have.
The biggest mistake in property management is treating retention like a 60-day window. If the first time a resident feels “marketed to” is when their renewal notice hits their inbox, you have already lost. True resident loyalty programs are built on a year-round connection that makes the decision to stay feel like the only logical choice.
physical touchpoints that create community.
In a world of digital noise, physical items still carry immense weight. High-quality branded apparel or thoughtful move-in gifts do more than just put a logo in someone’s hands. They create a sense of belonging. When a resident wears a high-end hoodie with your property’s branding or uses a premium coffee tumbler provided by the leasing office, they aren’t just a tenant. They are part of a club. These small investments in the ROI of resident experience pay off every time a resident chooses to stay another year.
communication beyond the maintenance request.
Most residents only hear from the office when there is a problem or a bill. You can change that dynamic by using your digital platforms to highlight the lifestyle your community provides. Share news about a new local coffee shop, host a quick social media contest, or send out a monthly update that focuses on the neighborhood. It keeps your brand top of mind positively, rather than a purely transactional one.
making loyalty part of your property management marketing plan.
A successful retention strategy requires the same level of creative thinking and data tracking as your lead generation. You need to know which amenities people actually use and which events get the best turnout. This data allows you to tailor your outreach so it feels personal rather than automated. People don’t leave communities where they feel seen and valued.
the retention advantage:
- lower vacancy loss and turnover expenses
- reduced pressure on the leasing team to find new leads
- higher quality online reviews from long-term residents
- a stable, predictable community culture
Focusing on the Invisible Lease-Up does not mean you stop looking for new residents. It means you stop treating your current ones as finished projects. When you treat a renewal with the same level of excitement as a new move-in, your residents notice. And more importantly, your bank account notices too.
At Threshold, we know that your marketing needs to do more than fill units. It needs to keep them full. Whether you need high-end promotional products to wow your residents or a digital strategy that keeps your community engaged, we are here to help you win the long game. Need a partner who can handle the creative, the logistics, and the strategy all at once? Yep, we can do that.
by threshold | Jun 14, 2022 | Digital Marketing, Marketing, Tech/Web
What role does email marketing play in your larger real estate marketing plan? What does your email nurture path look like? How effective is your email messaging and design?
If you’re unsure of the answer to some of these questions, you could be missing out on one of the most cost-effective digital marketing strategies available today. Although other digital tactics like search ads and SEO tend to get more of a spotlight, email is still one of the most effective ways to nurture leads without overspending.
There are a lot of advantages email marketing has over other areas of digital real estate marketing. For example, it excels as a retargeting strategy, keeping your property top-of-mind at various stages of a prospect’s housing search or reminding a current resident of all the reasons to renew. It’s also easy to track performance, with open, click-through, bounce, and unsubscribe rates all easily visible in any major email client. Plus, it reaches your audience whenever and wherever they are, with most people checking emails multiple times every single day.
If you’re looking for general email marketing tips, try starting with our post on Email Marketing for Apartments: Best Practices That Actually Earn Leases. That post will get you started with some of the core principles and tactics behind successful email marketing. If you’ve read that article and you’re ready for more email marketing ideas related to nurture paths, online reputation, improved analytics tracking, time-saving tactics, and more, then keep reading. These are the tips for you.
Set Up a VIP List or Waiting List
Setting up a VIP List for a new development that hasn’t begun leasing or a waitlist for your fully leased-up property is a great way to get more leads into your leasing funnel and get a headstart on leasing down the road. After all, email marketing is only as strong as your list of email addresses; you can’t make the most of this strategy if you have no one to send marketing emails to.
For VIP Lists, be sure to add a sign-up form to the landing page for you community and entice sign-ups by giving VIPs the chance to be the first to hear about development updates, availability, and special offers.
To implement a waitlist, consider adding a sign-up form on the floor plans page with messaging that directs users who are looking for currently unavailable floor plans to sign up for the waitlist to be notified when this floor plan is available. That way, once this floor plan has availability you can send their notification email and start them on a lead nurture campaign that includes info about special rates and other community perks to keep your community top of mind.
Define Your Email Nurture Path(s)
Speaking of nurture paths, do you already have an automated nurture path set up in your email client of choice? If not, you’re likely missing out on the full potential of email marketing. Even with a great CRM platform, it’s easy to lose track of all the individual touchpoints that add up to effective email marketing campaigns when you haven’t automated the process.
Creating an automated Customer Journey is possible in most leading email clients, including MailChimp and they’ll save you a lot of time and headache in the long run. Customer Journeys (what we’re calling Nurture Paths) help you create a customized series of emails depending on the behavior of your audience. For example, you can automatically send a welcome email with some basic information when a contact is added to your email list. Then, depending on whether they open that email, you can send different follow-up emails with targeted messaging to try to engage them further. Or, if they clicked a particular link within the email, you can set up an automated email to send them more information related to the link they clicked on. This way, you tailor your marketing messaging in accordance with each user’s individual priorities and needs.
One way to further specialize your customer journey (AKA nurture path) is to create tags for different types of leads coming in. For example, student housing communities might have tags for parents vs. students and senior apartments might have tags for seniors vs. their children while multifamily communities might create tags for resident referrals vs. leads generated by paid marketing strategies. That way, the only manual step you have to do is tagging each new contact that comes in wherever possible. Tags like these help you target your email content based on different segments of your audience and what is most important and relevant to them.
Send Timely Emails About Special Rates
When you implement a special, you want to make sure everyone knows about it. After all, a special rate can easily be the deciding factor in a prospect’s housing decision. Make your specials work harder by sharing them with your leads as soon as they are implemented.
Improve Your Online Reputation By Earning More Reviews
Prospects aren’t the only ones you should be marketing to. Email marketing can also be used to turn current residents into brand advocates. For example, a friendly email asking current residents to leave a review can help improve your online reputation and entice more future residents.
To increase the likelihood of positive reviews, consider the timing of this email. A good time to send review request emails might be after a maintenance request has been completed in a timely manner or after a successful resident event. You can also send tour follow-up emails after a prospect has taken a tour in order to thank them for coming, remind them of any specials, provide an application link, and prompt them to leave a review about their tour experience.
Get Better Insights By Using UTM Codes
UTM codes are added to the end of a URL so that Google Analytics can identify the source of a click more easily. Incorporating them in your emails can help you get more digital marketing insights to understand how your audience thinks and behaves. For example, with a UTM code in place, you can explore the user journey on your site when someone arrives after clicking an email. How many pages (and which ones) do they view after clicking in an email? Do they take certain actions when clicking through from one email more than another? What email content corresponds with more conversion actions? Implementing UTM codes in your email links can help you gain powerful insights like these.
Save Time With Ready-To-Send Email Templates
Designing an email that impresses prospects and stands out from the sea of other emails in their inbox isn’t easy. After all, the message is only part of the puzzle and a poorly designed email could even backfire by making you seem amateurish. But great design takes time and graphic design isn’t a skill most property managers have in their back pocket.
That’s there email templates can come in handy. Whether you create a template internally, buy one for cheap from a site like Threshify, or work directly with a real estate marketing agency to create ready-to-send email templates customized for your brand, using a template can save hours of time, saving you money and headache in the long run. Consider creating templates for everything from tour confirmations to rent reminders to maintenance request confirmations to review requests to rent renewal notifications. Remember, marketing shouldn’t stop after a resident moves in. Emails are a great way to improve resident experiences and earn more renewals, referrals, and positive reviews.
At Threshold, we regularly create ready-to-send email templates customized for seasonal events, leasing milestones like tours, move-ins, and lease renewal reminders, or ad hoc templates requested by clients. In fact, our templates are typically animated in order to increase email engagement and really wow prospects and residents alike. Ask your real estate marketing partner if they can create email templates like these for your community or reach out to us if you’d like to learn more about Threshold’s email marketing services.
by threshold | Jan 25, 2022 | Creative, Design, General, Marketing, Thought Leadership
Written by Kathy Jones, Agency Operations Manager
With an ever changing real estate industry, developing a real estate marketing plan informed by strategic thinking is absolutely essential to be able to stand out from your competitors. When it comes to your print marketing strategy, you may feel that your number one goal is to create the perfect flyer or brochure that your team can distribute in high traffic areas. However, what happens next when the prospect receives and reads the flyer is oftentimes an afterthought. In reality, it takes careful consideration of the full leasing/sales journey to create print assets that really make an impact on your prospects.
While COVID-19 brought a large decrease in the number of prospects touring leasing offices and sales centers in person, that number is quickly on the rise again and so is print marketing. Since the real estate industry is quickly changing, your strategic plan should also be changing. Your vision will likely remain the same but your goals should be frequently reviewed. For most clients to the real estate industry, the enduring vision is to impact your bottom line (e.g. improving occupancy rates or increasing revenue), but you can’t get there unless you set more specific, granular goals along the way. For example, one goal might be to increase the number of leases or sales contracts that are signed each month. In order for you to achieve that goal, you need to build a hand-crafted strategy that will push prospects into your leasing office or sales center to close the deal.
Every community is different. One might have a great location where others might have strong brand awareness in their market. If your community is located in a great location, guerilla marketing can be a great supplement to your existing digital marketing. But what happens once your prospect receives your flyer? The prospect will likely view your website and head into your leasing office or sales center for a tour.
Furthermore, your strategic plan shouldn’t end once the prospect walks through the door. A well thought out tour is your next step. In what order should property information be presented to your prospect? In most cases, this is the order of operations that yields the best results:
- Property overview
- Apartment amenities
- Community amenities
- Property location
- Floor plan types
This gives prospects the ability to get to know your property and hopefully be wowed by amenities so they’re already picturing themselves living in your community and exploring the local neighborhood by the time you get down to the specifics of floor plan options. This makes many prospects eager to lock down a specific floor plan as you broach this subject with them during your tour.
Leasing offices and sales centers are likely your last chance to wow your prospect and can make or break your prospect’s likelihood of signing a lease. You may have a well thought out strategy to get them in the office and a tour strategy that piques their interest, but what is really going to make you stand out from the crowd? Creating an experience that will resonate is key, so environmental graphics within your leasing/sales center are important factors in sealing the deal. Living green walls, Instagram walls with neon signs, or custom corkboards where you can add photos of prospects signing are all unique ways to achieve that wow factor. If you stay on top of trends, you won’t be surprised. In fact, you’ll be far ahead of others because you’ll have had years to strategize and adapt, so that when disruption hits, you not only have a plan, but are already implementing it.
by threshold | Nov 18, 2021 | Creative, Design, Marketing, Tech/Web, Thought Leadership
Written by Heather Ford, Senior Designer & Web Developer
People love a good story. It’s been scientifically proven that when humans hear a story that they like, it can increase their levels of oxytocin, the ‘feel good’ hormone that boosts feelings of happiness, empathy and trust. Savvy marketers have been capitalizing on this for ages, creating engaging stories for brands that resonate with people and, ultimately, persuade them to open their wallets. (Super Bowl ads, anyone?) Storytelling works in marketing because, beyond the brain hormones, it gives people a way to relate to your brand on a human level. And in the digital world we live in, this has never been more important.
While print and especially video media seem the obvious choice for this sort of humanized communication, there is another, maybe counterintuitive, area that property developers and managers can take advantage of storytelling’s powerful ability to sway the hearts of their potential tenants: their real estate website.
All good design uses color, shape, flow, imagery and copy to craft a story. Beyond these things, you can consider the common ‘three-act’ structure that many stories use when laying out the structure of a webpage:
Act 1: The Set Up. This is where your audience is introduced to the main idea of the web page they are looking at. It’s the hook that makes them keep reading, so an apartment webpage hero should be visually interesting and clear in its messaging. Act 1 in a story is also when an inciting incident happens, or a thing that drives further action. In the case of web design, this can be a strong, punchy call to action.
Act 2: The Action. This is where the bulk of the plot, or in the case of property websites the detailed information, occurs. Any text or content-heavy sections of your web page, like exhaustive lists of features and finishes, should go in the middle. Once the viewer has been introduced to the main idea of the page they are on, they can decide they want the information that is below the hero section.
Act 3: The Resolution. If you’re feeling super fancy, you can also call this the ‘denouement’. At the end of your webpage, don’t just let your content fizzle out. People have made it all the way to the bottom; they deserve a satisfying conclusion to the story. Use this as an opportunity to outline how your property solves a common pain-point for renters, or create a sense of urgency and provide a clear next-step for your users, like “Apply Now!”
A single page on your property website can encompass an entire story, or a piece (a chapter, let’s call it) in an overall story you are trying to tell about your brand. Given the way people interact with web pages, scrolling is just like page flipping. Rather than jumping randomly from page-to-page, users progress through information as a linear sequence. Because of this, a story on a website has to unfold vertically, and not in small chunks that have no visual connection between them. Unlike books, there are many ways websites can enhance this to their advantage, such as:
- Using animation. Animation on a website can be used to enhance people’s attention toward important plot points (useful information, promotions, or CTAs) and shift their attention from one place to the next, allowing you to control the flow of the story.
- Stories within stories. Embedded, interactive elements and social feeds can be used to strengthen user engagement. These are natural storytelling mediums that have been proven to improve SEO because Google knows they enhance the user experience.
- Parallax scrolling. This technique allows for interesting transitions from one section on a webpage to the next and can be combined with well-crafted illustrations and diagrams to create strong storytelling.
- Video content. Good stories use what is called “indirect characterization,” which means showing rather than explicitly telling the audience something about a character. Video content is a powerful way this can be used in apartment marketing websites. You can say that you are a family-friendly property, or you can display a video hero that shows children playing and family-friendly amenities which says the same thing—if not more—to your viewers.
Storytelling in web design is much more than words and brand voice. While these are definitely important elements, it is the unique opportunities that the digital platform offers that can really enhance a real estate brand’s story and turn a really mundane experience into a compelling one that will keep your viewers at the edge of their seat.
Sources:
1 – Speaker–listener neural coupling underlies successful communication
2 – 5 Storytelling Techniques Applied to Web Design
3 – How To Start Your Story: Story Structures
by threshold | Jan 12, 2021 | Digital Marketing, Marketing, Tech/Web
With COVID-19’s disproportionately high impact on older generations, it goes without saying that the senior living industry has likewise felt the brunt of this pandemic. As we keep our eyes on industry trends, we’ve compiled a few takeaways for our senior living clients and their competitors as they navigate the effects of the pandemic on their brand reputation, lead traffic, and ultimately lease rates. These challenges aren’t felt universally or with the same severity for all communities within the senior living industry, but they may have long-lasting ramifications for brands in this vertical.
In this post, we’ll be breaking down what effects we’re seeing in the industry, what’s causing these effects, what can be done to mitigate them, and what we can expect moving forward. Looking for senior living marketing tips to help your community respond to the pandemic? You’ve come to the right place. Let’s get into it.
The Effects of COVID-19 On the Senior Living Industry
When it comes to the top Key Performance Indicators (KPIs) we use to measure marketing success for the real estate industry, the impact of the pandemic on senior living communities is similar to that seen by other segments of the housing industry: occupancy is down, costs are up, and brand reputation is less stable.
But these are the short-term effects of COVID-19. It remains to be seen how these shifts will ripple into the future. Senior living brands enjoy some security in the simple fact that aging is inevitable and the next wave of seniors will still need assisted living and memory care. However, at the present moment, long-term care facilities have been hit hardest by COVID’s effects, followed by assisted living communities. In Q2 of 2020, the National Investment Center for Seniors Housing & Care reported that the average occupancy rate for senior housing properties dropped to a historic low of 84.9%.
Less clear is how the pandemic will effect the Active Living industry. The good news for this segment of senior living is that their KPIs have been less impacted than their assisted living and memory care counterparts. Occupancy at active/independent communities has remained relatively stable. Regardless, we may begin to see an increased effort among Active Living communities to distance themselves from the term “Senior Living” in order to skirt the perception of senior communities as risky places to live right now.
What’s Causing These Effects?
In addition to the direct, human impact of the coronavirus, the pandemic also impacts the senior living industry in indirect ways. For example, press coverage focusing on outbreaks or the risk of outbreak in these communities compounds the perception of all such facilities as unsafe places to live (or for one’s parents to live). This negative perception can extend even to those communities that have strong safety measures and have not suffered an outbreak.
After all, while we’ve all seen the headlines about outbreaks at senior care communities, the average person is less likely to look beyond the headline to fully ascertain the factors that are most likely to lead to outbreaks. This contributes to an imperfect understanding of the true level of risk, which is only exacerbated by the fact that scientists and the press alike have been playing catch up to understand how this virus spreads and impacts the body. All that uncertainty makes it hard for seniors and their adult children to feel confident in their housing choices, resulting in fewer leads and leases.
Furthermore, the recession kicked off by the pandemic is still building. Its impact will continue well beyond the current moment, likely for years to come. Since many seniors looking for independent or active living must sell their homes before making a move into a senior living community, a recession may inspire this group to delay this transition for as long as they’re able. In other words, this demographic may choose to age in place a bit longer, resulting in less demand for independent living.
As for memory care and assisted living, the recession may impact these sectors as well, although in different ways. It may impact how much seniors or their families are able to spend on their care. It will also likely mean that some families opt to (or are forced to) care for their senior family members themselves rather than paying for the extra care provided by an assisted living or memory care facility.
In addition, costs are up for senior living communities as they hire more specialized staff, buy more protective gear, and contend with increased demand for the supplies they need to serve their community. Additionally, while senior living has often relied on in-person tours and marketing, the pandemic has required communities to move more of their leasing efforts into the digital space, resulting in additional expenditures on technology like virtual tours, live chat bots, and more. Not only that, but seniors currently residing at these communities are looking for ways to stay connected with their families who may be unable to visit in person, so some communities are accommodating that with added digital amenities, resulting in additional up-front tech costs.
What Can We Do?
We’ve published a number of guides that can empower senior living brands with better marketing during the pandemic, including our blog post on How To Adapt Your Real Estate Marketing During COVID-19.
Additionally, we highly recommend our more recent guides covering Digital Apartment Marketing Tips During COVID and a Tour Guide Playbook with best practices for tours and lead nurturing during COVID.
In addition to what you’ll find in these guides, we have a few recommendations to add specifically for the senior living industry. The first is to explore Addressable Marketing campaigns using geofencing technology. Campaigns like these have the ability to target users at their household—like a direct mailer for the digital age—and can reach audiences based on factors like age, the number of members in their household, and a variety of interests.
Finally, your messaging around COVID is of paramount importance when it comes to nurturing the leads that do come in. This is likely to remain top-of-mind for a while, especially for the senior living industry, so any prospect who is unable to easily find information regarding COVID-19 on your website, GMB page, or by email is likely to take their search elsewhere. Be as transparent as you can about your respond to COVID-19. Make this information easy to find throughout your digital presence, including your website, GMB, and social accounts. Show that you are taking concrete measures to promote social distancing and minimize the risk of outbreaks.
Being up-front with this information may seem like it’s calling attention to the risk the pandemic has created, but that ship has already sailed; your prospects are thinking about COVID when they decide where to live, regardless of whether you bring up the topic yourself. The best you can do is help assuage their concerns by making it crystal clear that you are doing everything you can to keep seniors and their loved ones safe.
